Privacy Notice out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with Our recruitment processes. Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it. Personal data is information that identifies you as an individual such as your name, date of birth, email address, IP address and CV.
Your Personal Information
Information We collect from You:
We collect and process some or all of the following types of information from you:
Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
In particular, We process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills experience that you provide to Us, as well as your video in case you conduct your interview using the Video Interview feature.
If you contact Us, We may keep a record of that correspondence.
A record of your progress through any hiring process that we may conduct.
Details of your visits to Anderson Hope Ltd’s Website including, but not limited to, traffic data, location data, weblogs and other communication data, the site that referred you to Anderson Hope Ltd’s Website and the resources that you access.
What Personal Information do we collect?
Personal Information we collect about you may include the following:
General identification and contact information: your name; address; email; IP address; telephone details; gender; marital status; family status; date and place of birth; physical attributes including photos.
Other sensitive information: trade union membership, religious beliefs, political opinions or racial or ethical origin, and criminal record.
Information enabling us to provide products and services: age, location, whether or not you hold a driving licence that enable identification of job search (for example, post code or job role).
Marketing preferences: enter a contest or prize draw or other sales promotion, or respond to a voluntary customer satisfaction survey.
Statistical information: aggregate statistical information about site visitors and users for internal use and for other lawful purposes e.g. Salary averages. We provide this information to customers, advertisers, suppliers and other reputable third parties. Where we provide such information we will provide this in an anonymous format and not include any Personal Information.
Information from Apps: submit comments to the Site, participate in message boards, blogs, send us emails or any other user generated content facility.
Publicly available information in relation to professional history: educational background; employment history; skills and experience; professional licenses and affiliations; educational and professional qualifications.
Lawful basis for processing
We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our clients.
Where you apply for a job opening through a job board, we rely on your consent, which is freely given by you during the application process, to disclose your personal data to a job board on the basis described below.
Purposes of processing
We use information held about you in the following ways:
ensuring the security and integrity of our Services and in ensuring that our Websites and Apps operate effectively;
selling and supplying goods and services to our customers;
protecting customers, employees and other individuals and maintaining their safety, health and welfare;
promoting, marketing and advertising our products and services;
sending promotional communications which are relevant and tailored to individual customers;
understanding our customers’ behaviour, activities, preferences, and needs;
improving existing products and services and developing new products and services;
handling customer contacts, queries, complaints or disputes; and,
fulfilling our duties to our customers, colleagues, shareholders and other stakeholders.
The processing is necessary because of a legal obligation that applies
Anderson Hope Ltd may process your data to comply with our legal and regulatory obligations, e.g. preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies.
Automated decision making/profiling
We may use automation technology to select appropriate candidates for Us to consider based on criteria expressly identified by us, or in relation to the role for which you have applied. The process of finding suitable candidates is sometimes automatic, however, any decision as to who We will engage to fill a job opening will be made by Our staff.
Who do we share your Personal Information with?
Recruiters and other agents
In the course of our business to help you search for and get a job, Anderson Hope Ltd may make Personal Information available to third parties such as recruiters and other intermediaries and agents and other business partners.
Our service providers
This includes external third-party service providers, such as accountants, auditors, experts, lawyers and other outside professional advisors; IT systems, support and hosting service providers; printing, advertising, marketing and market research and analysis service providers; document and records management providers; technical engineers; data storage and cloud providers and similar third-party vendors and outsourced service providers that assist us in carrying out business activities.
Governmental authorities and third parties involved in court action
Anderson Hope Ltd may share Personal Information with governmental or other public authorities (including, but not limited to, workers’ compensation boards, courts, law enforcement, tax authorities and criminal investigations agencies); and third-party civil legal process participants and their accountants, auditors, lawyers and other advisors and representatives as we believe to be necessary or appropriate: (a) to comply with applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our group companies; (f) to protect our rights, privacy, safety or property, and that of our group companies, you or others; and (g) to allow us to pursue available remedies or limit our damages.
Other third parties
Occasionally, we may share Personal Information with other third parties. We will always do this under contract and in accordance with your instructions.
How we store your Personal Data
We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although We will do Our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.
Where We store your Personal Data
Where we store your personal data in our own systems, it is stored on our recruitment platform provided by Zoho.
How long we keep your Personal Data
We will hold all the data for 2 years.
Your personal information will be deleted on one of the following occurrences:
deletion of your personal information by you (or by another person engaged by the Customer); or
receipt of a written request by you (or another person engaged by the Customer) to us.
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
require Us to correct any mistakes in your information which We hold
require the erasure of personal data concerning you in certain situations
receive the personal data concerning you which you have provided to Us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
object at any time to processing of personal data concerning you for direct marketing
object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
object in certain other situations to our continued processing of your personal data
otherwise restrict our processing of your personal data in certain circumstances
claim compensation for damages caused by our breach of any data protection laws.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
contact us using our Contact details below
let us have enough information to identify you,
let us have proof of your identity and address, and
let us know the information to which your request relates.
How to complain
We hope that We can resolve any query or concern you raise about Our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/make-a-complaint
All questions, comments and requests regarding this Privacy Notice should be addressed to [firstname.lastname@example.org]